Vacancies

Parish Manager

(Finance and Operations)

Employer:                              Parochial Church Council of the Parish of St Mary Abbots, Kensington
Job title:                                 PARISH MANAGER (Finance and Operations).
Salary:                                     42k, full time
Responsible to:                   The Vicar, Churchwardens and Parochial Church Council
Team Manager for:         Centre Manager, Vicar’s PA/Communications Assistant

The Job Specification

JOB SPECIFICATION
Human Resource Management

To line manage two full time staff (Vicar’s PA/communications assistant, Parish Centre Manager) plus part-time and contracted staff, and overseeing volunteers.
To oversee compliance with health and safety regulations and risk management for personnel and properties
To liaise with external support as required (including Payroll consultants, Diocesan HR support etc)

Parish Office Management

To manage administration of Parish activities in consultation with clergy and other staff through the weekly staff meeting and informally on a day-to-day basis
To manage the maintenance and renewal of office equipment, IT and resources
To oversee/ manage the maintenance and development of Parish online activities including the website and social media platforms
To provide general ad hoc support to the clergy and lay officers as required

Financial Management

To manage the Parish’s financial resources and operations for the Vicar, Treasurer and the PCC Finance Committee
Together with the Virger to oversee robust and accurate collection and recording of regular Church collections, including plate giving, electronic giving (contactless facilities in the church), cash boxes etc at both regular and occasional services, including gift aid
To manage the regular and accurate administration of banking, invoicing and payments,
To oversee robust and accurate collection and recording of cash and card event ticketing payments (on the door)
To provide budgetary support to ministry budget holders including Clergy, Virger, Sunday School/ Youth Work Managers etc
To optimise systems and controls for managing income and expenditure, including a review of current bookkeeping processes and systems.
Together with the Vicar and Stewardship Secretary to implement planned giving campaigns etc

Management Reporting

To prepare a monthly budget monitor for the Vicar and Treasurer
To prepare detailed management accounts as required for Finance Committee meetings and to highlight variance against budget
Together with the Vicar, Treasurer and Finance Committee to develop the annual budget
To support the Auditors in the timely and accurate production of annual accounts

Parish Administration & Governance (1 – Parish/ Internal)

To develop and implement effective processes for Parish management together with the Vicar and with other clergy and lay officers as appropriate
Together with the Vicar’s PA to manage the preparation of agendas and minutes for PCC meetings
To attend PCC meetings (currently five per year), to facilitate the strategic vision of the PCC, to implement their decisions and to attend PCC sub-committee meetings if requested
To oversee the electoral roll officer and Vicar’s PA/communications assistant in maintaining and reporting on parish databases including the electoral roll and Sunday School registration
Together with the Clergy and the Vicar’s PA/communications assistant to develop and implement regular communications with parishioners
To prepare agendas, electoral roll data and all necessary documentation for the Annual Parochial Church Meeting.
To prepare for and oversee quinquennial inspections and to manage the implementation of any recommendations from these

Parish Administration & Governance (2 – External)

To complete and submit annual diocesan returns
To complete and submit annual Charity Commission returns
To work with Deanery and Diocesan Church bodies as required

Events Management

Together with the Clergy, the Vicar’s PA, the Director of Music, and volunteer event organisers where appropriate to co-ordinate the administration of large services and forward planning for major services and events
Together with the Vicar’s PA/communications assistant, to oversee communications with internal and external event organisers
To support the Virger and event organisers in the recruitment and management of volunteers at events
To supervise communications and publicity for regular and occasional services and events in the church and Parish Centre

Property and Fabric Management

To oversee the Parish Centre Manager in management of the Parish Centre buildings
Together with the Parish Centre Manager to oversee communications with Parish Centre users and to develop and enhance use of the Parish Centre
To manage leases and contracts associated with all Parish properties
In consultation with the clergy, PCC and the Parish Centre Manager, to develop a strategic vision for effective use of the Parish Centre in line with the overall vision for the Parish
To support the Virger in management of the Church building and of the maintenance and supply as required of equipment and materials for regular and occasional services
To manage the internal and external processes required, including Faculties, for any developments within the church building agreed by the Vicar, Wardens and PCC

SKILLS AND COMPETENCIES